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The Metropolitan Water District of Southern California

Metropolitan Water District procures goods, non-professional services, and professional services in accordance with Metropolitan's Administrative Code and applicable government statutes and regulations.

The  information below will answer questions on topics like Metropolitan's standard  insurance requirement, submitting a proposal, requesting debriefs, protest  procedures, and payment terms.

Insurance Requirements

Each RFB, RFP or RFQ will provide specific insurance details for the respective contract. However, the Contractor is required to maintain insurance adequate to protect it from claims under Worker's Compensation Acts and from claims for damages for personal injury, including death and damage to property, which may arise from operations under the contract. If specified or requested, the Contractor must file certificates of such insurance with Metropolitan. Failure to furnish such evidence may be considered default by the Contractor. Additional liability insurance may be required if the contract work is to be performed on Metropolitan property.

RFP/RFQ Submittals

It is important that potential vendors and contractors register through Metropolitan's e-procurement system, "NetConnect."  Automatic e-mail notifications of RFPs/RFQs are provided to everyone that is registered with the relevant service code as required by Metropolitan policy.

All RFP and RFQ documents will include:

  • Notice of whether a pre-proposal conference will be conducted prior to submission of proposals to explain the work and submittal requirements. Attendance at a pre-proposal conference may be designated as mandatory in order to submit a proposal or statement of qualifications.
  • Evaluation factors by which submittals will be reviewed and scored.
  • Due date and time. In accordance with Metropolitan procedure, submittals received after the set time and due date will be automatically rejected by the NetConnect system.
  • Other submittal stipulations in accordance with Metropolitan's procurement policies.

Once an RFP/RFQ is submitted, discussions may be conducted by Metropolitan with responsible offerors to ensure full understanding of the solicitation requirements. 

Offerors are accorded fair and equal treatment with respect to any opportunity for discussion and revision of responsive and responsible submittals. Such post-submittal revisions may be permitted prior to award for the purpose of obtaining best and final proposals or statements of qualifications.

In conducting discussions, there shall be no disclosure of any information derived from proposals or statements of qualifications submitted by competing offerors. 

If, after discussion with offerors, a request for best and final submittals is issued, the request will set forth the date, time, and place for the submission of best and final submittals. Best and final submittals are requested only once, unless there is a written determination that it is advantageous to Metropolitan to conduct further discussions. If offerors do not submit a notice of withdrawal or a best and final submittal, their immediate previous submittal is construed as their best and final submittal. Other factors will not be considered. 

Contracts are awarded to the responsive and responsible offeror whose submittal is determined to be the most advantageous to Metropolitan in accordance with Metropolitan's evaluation procedures. At its sole discretion, Metropolitan may reject any or all proposals or statements of qualifications if it is in the public interest. 

Debriefing & Protest Procedures

  • Metropolitan shall notify offerors when their submittals have been eliminated from competition.
  • Offerors eliminated from competition may request a debriefing.  The debriefing request shall be in writing and received by the contract analyst or buyer no later than five (5) working days after issuance of notification to the unsuccessful offeror.
  • If an offeror fails to submit a timely request, it may forfeit its right to a debriefing.
  • The debriefing by Metropolitan will occur within seven (7) working days or as soon as practicable after receipt of the request.
  • The debriefing may be conducted orally, in writing, or any method as determined by Metropolitan.
  • All debriefings are attended by a representative from Contracting Services who serves as the lead and may be attended by the Agreement Administrator/Project Manager or his/her designee.
  • The debriefing shall include:
    • Overview of Metropolitan’s solicitation process, applicable laws and regulations, other applicable authorities followed that resulted in the offeror’s submittal being eliminated from consideration and any reason that the submittal may have been considered non-responsive or that the offeror was not the strongest respondent.
    • A summary review of significant deficiencies in the offeror’s submittal.
  • The debriefing shall not disclose:
    • The number of offerors
    • The identities of other offerors
    • The content of any other submittal
    • The ranking of offerors
    • The evaluation of other offerors
    • Names of evaluators associated with their scores

  • A record of the debriefing shall be included in the contract file.
  • An offeror who has been debriefed may request additional post-award information.  This additional information may include:
    • The overall ranking of all offerors
    • Other submittals excluding information that has been marked, and Metropolitan agrees is confidential, proprietary, or secret.  Materials that have been marked as proprietary copyright, trade secret, or personal information shall not be revealed.
  • Post-award information shall not disclose any data that ties a particular evaluator to particular ratings.

    Protest Procedures

Payment Terms

​All invoices shall be submitted to Metropolitan's Accounts Payable Section  via e-mail.

Typically, Metropolitan sends payment within 30 calendar days after date of invoice. Metropolitan may, at its discretion, verify the correctness of the invoice.

Where the Contractor offers a payment discount, Metropolitan takes this into consideration when making payment.

If a vendor or consultant has a change of address after the contract has been implemented, the change of mailing address must be submitted in writing to Metropolitan as specified in the contract. Without proper notification of an address change, invoice payment may be delayed.

Go Green

Submit your invoices electronically and save paper and postage costs.  Check with your personal Accounts Payable representative for more information.  Click here for FAQs. 

Key Contacts

Doing Business Contacts:

Business Outreach Program
John Arena, Manager
(213) 217-5519

Water Innovation & Tech.
Wigs Mendoza, Manager
(213) 217-7631

Professional Services
Olivia Freeman, Manager
(213) 217-7218

Construction Services
Spec Desk
(213) 217-6515

Purchasing Services

John Poli, Manager
(213) 217-7574

Secondary Land Use
Real Estate Services
(213) 217-7750